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Project Assistant

Columbia, MD
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
  • Perform administrative duties for PMs and site teams as they relate to assigned projects within the division.
  • Assist Estimators and/or PMs with subcontractor bid invites/transmittals, bidders list, and correspondence for obtaining proper paperwork from subcontractors and suppliers.
  • Implement and maintain filing system of all project documents in Procore.
  • Set up a contact list with all owner, engineer, Harkins and subcontractor information (Procore generated in most instances).
  • Assist with preparing, submitting, and managing subcontracts and associated documents in company format in a timely manner.
  • Receive, code and distribute material invoices in Viewpoint.
  • Obtain Harkins Certificate of Insurance from broker.
  • Track and log Subcontractor Performance and Payment bonds.
  • Assist with site documentation, process and procedures from preconstruction to project closeout.
  • Disseminate corporate information to site teams as necessary.
  • Perform additional administrative duties as directed by the administrative manager.
  • Ability to interact and communicate professionally and ethically with executives, corporate staff, site teams, clients, subcontractors and vendors.
  • Exhibit confidentiality with project and company information.
  • Perform additional duties as assigned.
PREFERRED QUALIFICATIONS AND EXPERIENCE
  • High school diploma.
  • Minimum 5 years of administrative experience, particularly working with senior management.
  • Exhibits professional attitude.
  • Self-starter, dependable, organized, thorough, and detail-oriented.
  • Exhibits good communication skills, both written and verbal.
  • Mastery of MS Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Team player willing to assist others with job duties.
  • Accountable for success of project performance.

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